Allan Water Angling Improvement Association
Privacy Policy



Allan Water Angling Improvement Association

Privacy Policy

Last updated: [15/09/2025]

The Allan Water Angling Improvement Association (“we”, “our”, “the Association”) respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, and protect your information as part of our membership services.

1. Information We Collect

When you join the Association or renew your membership, we may collect and store the following personal information:

  • Your full name

  • Contact details (address, email, telephone number)

  • Membership status and payment history

  • Emergency contact information (if provided voluntarily)

We only collect information necessary to administer memberships, manage fishing access, and communicate with members.

2. How We Use Your Information

Your information is used for:

  • Administering and managing your membership

  • Keeping a record of payments and membership status

  • Sending you updates about the Association, including rules, events, and news

  • Ensuring compliance with Association rules and fisheries law

We will never sell or trade your personal information.

3. Payments

Membership payments are processed securely through a trusted third-party payment provider.

  • We do not store or have access to your card or bank details.

  • The third-party provider is responsible for securely handling your financial information in line with their own privacy and security standards.

  • We only receive confirmation of payment and basic details required to confirm your membership.

4. Sharing Your Information

We only share your information where necessary to:

  • Process payments (with our third-party payment provider)

  • Comply with legal or regulatory obligations

  • Protect the Association’s rights and manage breaches of rules

We do not share your information for marketing purposes.

5. How We Store and Protect Your Data

  • Membership details are stored securely in password-protected electronic records.

  • Access is restricted to Association officers who require the information to perform their role.

  • We take reasonable steps to protect your information from loss, misuse, or unauthorised access.

6. How Long We Keep Your Data

We will keep your membership information for as long as you are a member of the Association. After membership ends, we will retain only the information necessary to meet legal, tax, or audit obligations, after which it will be securely deleted.

7. Your Rights

Under UK data protection law, you have the right to:

  • Request access to the personal data we hold about you

  • Ask us to correct or update your data

  • Request deletion of your data (subject to legal obligations)

  • Object to certain uses of your data

  • Withdraw consent where processing is based on consent

To exercise these rights, please contact us using the details below.

8. Contact Us

If you have any questions about this Privacy Policy or how your data is used, please contact:

Allan Water Angling Improvement Association
Email: [Insert Association email]
Address: [Insert postal contact address]

If you are unhappy with how we handle your data, you also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at www.ico.org.uk.